Enterprise AI Procurement Tools
Structured tools for procurement leads, IT leaders, and risk teams working through enterprise AI evaluation and governance. Each tool is free for members and designed to support a specific stage of the procurement process. From initial readiness assessment through to vendor selection, cost modelling, and governance design.
These tools are intended to support internal planning and decision-making. They do not constitute legal, financial, or professional advice.
Enterprise AI Procurement Readiness Assessment
Assess your organisation's readiness across seven domains before engaging vendors. The assessment covers use case clarity, architectural direction, governance and data controls, commercial and cost modelling, vendor evaluation structure, operational ownership, and decision framework maturity.
Each domain produces a score and flags gaps that should be addressed before formal vendor engagement begins. The tool calculates your overall readiness band and recommends a procurement approach based on your results.
Enterprise AI Vendor Evaluation Scorecard
An interactive weighted scoring tool for comparing shortlisted AI vendors objectively across six dimensions: functional fit, governance capability, commercial model and total cost of ownership, integration and architecture fit, vendor stability and support, and compliance.
Supports up to four vendors simultaneously. A governance minimum threshold applies — vendors scoring below the threshold on governance are automatically disqualified regardless of overall score. Produces a ranked, defensible selection recommendation.
Enterprise AI TCO Calculator
Model your indicative total cost of ownership across licence fees, implementation, integration, internal labour, cloud infrastructure, training, and governance. Supports seat-based, usage-based, and hybrid pricing models across four architectural patterns.
Default cost multipliers are based on industry benchmarks. An Adjust Assumptions tab lets you override any figure with your own estimates if you have more specific data from vendor quotes or internal scoping.
Coming soon — available to members on launch
Enterprise AI Governance RACI
An interactive RACI matrix covering the full AI governance lifecycle across six domains: strategy and governance foundation, use case approval and prioritisation, vendor evaluation and selection, commercial and contracting, deployment and go-live, and ongoing operations and monitoring.
Filter by role to see the full accountability picture for any function. A Role Summary tab shows how many activities each role is accountable, responsible, or consulted on across the lifecycle. A How to Use tab provides guidance on adapting the matrix to your organisation's structure.
Coming soon — available to members on launch
Contract Terms Checklist
A structured checklist of the commercial and legal provisions that require clarity before signing an enterprise AI contract. Covers data handling and training exclusions, model update and deprecation terms, liability and IP allocation, data rights at termination, SLA commitments, and renewal and exit provisions.
Coming soon — available to members on launch
Business Case Builder
A structured template for building a defensible internal business case for enterprise AI investment. Covers use case definition, indicative cost modelling, risk assessment, governance readiness, and the financial framing required to secure internal approval.
Coming soon — available to members on launch
These tools are provided for informational and planning purposes only. Results are based on self-reported inputs and indicative benchmarks and do not constitute legal, financial, compliance, or professional advice. Outputs should be used as a starting point for internal discussion, not as a substitute for qualified advice specific to your organisation's circumstances. Enterprise AI Procurement accepts no liability for decisions made on the basis of these tools.